Best home inspection software, costed for your firm
- Intakez Pro, $99 a month for the whole firm
- $1,188
- Spectora, $109 a month plus $99 a month for each further inspector
- $1,308
- HomeGauge, $89 a month after the trial, one subscription as listed
- $1,068
- Home Inspector Pro, $89 a month, one subscription as listed
- $1,068
Every figure here comes from the figures you enter and the method stated beside it: what your instruments cost, how many inspections you do, how many inspectors you have. Where a worksheet borrows a public figure, a vendor's listed monthly price for instance, the page names the pricing page it was read from and the date it was read, and the claim is on record in the estate's claims ledger.
The figures above are one firm worked as an example ($1,188). Put your own kit, volume and inspectors in and the answer follows as you type.
Download the Best home inspection software, costed for your firm worked example (CSV)
The best home inspection software for a firm is the one whose price fits the way the firm is shaped, and the pricing pages hide that shape: one vendor charges per inspector, one per licence, one per report, one per user, and one price for the whole firm. This worksheet costs the category for your firm from three figures you know, how many inspectors write reports, how many inspections the firm does a month and how many months to cost, using the prices printed on each vendor's own pricing page on the day it was read. It returns Intakez Pro over the period, Spectora with its per-inspector charge, HomeGauge and Home Inspector Pro at their listed monthly price, ReportHost at its per-report rate, Palmtech per user, and what Pro comes to per report at your volume, so the ranking on this page is read against your own numbers rather than a feature list.
The ranking, and the criterion it is judged on
Ranked by how the price scales with the firm. First, Intakez Pro: one price for the whole firm, which is flat as inspectors join. Second, Palmtech, which is priced per user at the lowest per-seat figure of the suites and is the cheapest full suite for one inspector. Third, HomeGauge and Home Inspector Pro, both at the same listed monthly price with a desktop writer and a mobile companion. Fourth, Spectora, the fullest suite at the highest listed base price with a charge for every further inspector. Fifth, ReportHost, priced per report, which is the right answer below eight reports a month and the wrong one above thirty. The worksheet shows where your firm sits on that line.
Per inspector, per licence, per report, per firm
A per-inspector price doubles when the second inspector joins; a per-report price is invisible in a quiet month and painful in a busy one; a per-licence price is cheap until two people need to write at once; a per-firm price is the same in January and June. None of these is a trick, but the pricing pages show one figure and the firm pays another. The worksheet multiplies each out over the months you choose so the annual figures sit side by side.
What the price does not tell you, and what Intakez does
The suites bundle scheduling, agreements and payment collection because their buyers want them in one place, and that is a fair reason to pay per inspector for one. Intakez does the intake on site and the report totalled from it, and keeps every inspection against its property at one price for the whole firm. If the firm's problem is the report, that is the product; if it is the calendar, it is not, and the worksheet says so in dollars.
Intakez Pro
Keeping the inspection on record after the report goes out
Upgrading turns the worksheet into the record. The checklist you walked becomes an inspection with its defects and safety items counted; the report you wrote becomes a document filed against the property and the client with the date it went out; the kit you costed becomes the list of instruments your readings came from. Nothing is retyped: what the worksheet computed is what the record keeps.
- Download the report summary or the checklist as a file to send to the client
- Your reports and checklists without our name on them
- Save a walked checklist and open it again when the re-inspection is booked
- Your firm name, logo and licence number on every printed document
- Take every inspection, finding and report out at once
- Send the report to the client and the agent from inside the record
$99per month, whole team
Start Intakez Pro PricingIntakez Pro is $99 per month for the whole firm, billed monthly, and renews each month at that price until you cancel. The price and the renewal date are shown before you check out and on every receipt.
What the inspector asks before using the Best home inspection software, costed for your firm
Where do the vendor prices in the worksheet come from? From each vendor's own pricing page, read on the date shown in the sources: Spectora's pricing page, HomeGauge's software pricing page, Home Inspector Pro's pricing page, ReportHost's prices page and Palmtech's pricing page. Each figure is recorded with its source and date in the estate's claims ledger, and a vendor that changes its price changes this page when the page is next read.
Which is the best home inspection software for one inspector doing ten inspections a month? Put those figures in. At that volume the per-report and per-user plans are close to the flat plans, and the answer turns on whether you want the scheduling and payments the suites bundle. Above thirty inspections a month the per-report plan falls behind; with a second inspector the per-inspector plans jump.
Is there a free home inspection software? Every vendor on this page offers a trial or a number of free reports, and Intakez's worksheets, checklist and report template are free without an account. A free tier that writes and sends unlimited reports for a working firm is not something any listed vendor prints on its pricing page.
Where the constants in this tool come from
Spectora, Pricing: monthly subscription, annual subscription and the additional team member price. Read 2026-09-06: $109 a month or $1,090 a year for the core plan, $99 a month or $999 a year per additional inspector. The worksheet uses the monthly figures.
HomeGauge, Software Pricing: HomeGauge Software after the 30-day trial. Read 2026-09-06: $89 a month after 30 days, listed as one subscription; no annual price is printed. The worksheet costs one subscription and does not assume a per-user charge the page does not state.
Home Inspector Pro, Flexible Pricing Options: the monthly plan. Read 2026-09-06: $89 a month with annual discounts available; the worksheet uses the monthly figure for one subscription.
ReportHost, Pricing: the Classic per-report plan and the monthly report bundles. Read 2026-09-06: Classic is $6 a report with no monthly fee; bundles start at $50 a month for 10 reports. The worksheet uses the Classic per-report figure.
Palmtech, Pricing: the monthly and annual per-user plans. Read 2026-09-06: $50 a user a month, or $500 a user a year. The worksheet uses the monthly figure.